Teams | Collaboration | Customer Service | Project Management

Shadow IT is the use of software, hardware, cloud services, or other technology for work without an organization’s IT team's knowledge or approval. It can be as simple as an employee sending a document through a personal cloud storage account or creating a WhatsApp group to coordinate with colleagues. These workarounds can help employees solve an immediate problem, but they also move company data outside the systems IT teams are responsible for securing and governing.

Tag Cloud metadata fields are meant to make files easier to find, but only if the values in them stay consistent. Left open-ended, they tend to fill up with near-duplicates and typos ("Marketing," "marketing," "Mkt") that quietly undermine search and filtering. Pydio v5.1 gives administrators a way to fix that: you can now define and restrict which values are available in Tag Cloud fields, so users pick from a controlled list instead of typing free text.